Work Type: Temporary Full Time

Student Position – Human Resources, Onboarding

Location: WRHN @ Midtown (formerly Grand River Hospital, KW Campus)

Home to seven regional programs and comprehensive health-care services, Waterloo Regional Health Network (WRHN, pronounced wren) is committed to meeting the current and emerging needs in Waterloo-Wellington and beyond.

WRHN is redefining the health-care experience through collaboration and innovation, addressing barriers to access, advancing care delivery, and setting new standards in compassionate, empowered community-driven health care.

At WRHN, every patient is at the centre of everything we do as we strive to improve lives, inspire healing, and build healthier, stronger communities. By listening to patients and partners, we strive to connect communities to the right care, at the right place, and at the right time.

Please Note: New employees must provide documentation/proof of COVID-19 vaccination status, a 2-step TB test, as well as proof of immunity to measles, mumps, rubella, and varicella (chickenpox) prior to their start date at Waterloo Regional Health Network (WRHN). New Employees will require clearance from Employee Health, Safety and Wellness before they are able to begin any position within WRHN.

Position Summary :

The successful incumbent will report to the Manager, Talent Acquisition & Workforce Planning and will be responsible for supporting the onboarding process for new hires. They will support by assisting new staff through the onboarding process, addressing questions or concerns that may arise from new hires.

The successful candidate will provide effective administrative support with initial responsibilities including, but not limited to: processing change notices and sending appropriate documentation to newly hired staff; acts as a first point of contact for new employees with questions related to onboarding processes; assists in uploading and completion of all documentation required for clearance; working with the Talent Acquisition team, hiring manager, and newly hired team member to ensure quality assurance and accuracy throughout the onboarding processes.

Required Qualifications:

· Currently enrolled in post-secondary education in Human Resources Management, Business Administration

• Superior customer service skills and the ability to build relationships with all levels of management, team members, union partners and employees
• Excellent communication skills are essential
• Strong administrative skills with keen attention to detail are a must
• Demonstrated proficiency with Word, Excel, Access and Outlook and Powerpoint
• Experience with an ATS and HRIS system is an asset
• Ability to multi-task in a fast-paced environment with continuous disruptions while maintaining accuracy of work and delivering on deadlines
• Tact, diplomacy and discretion required with the ability to deal with highly confidential and sensitive information
• Ability to work both independently and as a member of a team

Application Instructions:

EMPLOYEES OF LEGACY ST. MARY’S GENERAL HOSPITAL ARE REQUIRED TO SUBMIT THEIR APPLICATION ELECTRONICALLY USING INFOR.

As per the collective agreement, the internal recruitment process will be completed prior to the consideration of external applications.

Waterloo Regional Health Centre is committed to fair and equitable employment and in our recruitment and selection practices. We strongly believe in inclusion and diversity within our organization, and welcome all applicants including, but not limited to racialized communities, all religions and ethnicities, persons with disabilities, LGBTQ2S+ persons, Indigenous people, and all others who may contribute to the further diversification of our Hospital community. We are committed to providing and fostering a respectful workplace for all employees, free from violence and harassment.

Accommodations are available during all stages of the recruitment process in accordance with the Human Rights Code. WRHN is committed to complying with the Accessibility for Ontarians with Disabilities Act (AODA) to provide an inclusive, barrier free workplace. We will accommodate the accessibility needs of individuals with disabilities to support participation in all aspects of the recruitment process. Should you require this accommodation, please contact Human Resources.

International Applicants

If you are seeking employment on a temporary work or study permit we recommend reviewing work permit restrictions as it applies to healthcare organizations in Canada. Individuals holding a work or study permit seeking employment in the healthcare sector may be required to complete additional steps in the process. This may also apply to current employees seeking renewal of their work permits. It is the accountability of the applicant and/or employee to ensure they are adhering to their specific work permit restrictions.

We would like to thank all candidates in advance for their interest and only those candidates selected for an interview will be contacted. Due to the volume of applications, we receive, we are unable to confirm the receipt of individual applications or resumes.